Event Details:
Event Name: Samhain Festival 2023
Date: October 29 2023
Location: Evermore Park, Pleasant Grove UT
Time: 12pm – 7pm
Hey there!
Thank you for reaching out about joining us as a food vendor for our Samhain Festival 2023 at Evermore Park! This year’s festival is extra special as it marks our third annual celebration. However, due to some internal management shifts within Evermore, this will be the final event hosted at the park for the year.
As a result, we’ve learned that they won’t be able to manage the kitchen on-site, which came as a bit of a last-minute surprise. Even still, we’re committed to ensuring our attendees have delicious food options available.
With an estimated 5000 guests in attendance, there’ll be lots of hungry people at this all day event. Additionally, we’ll be spotlighting all participating food trucks on our marketing materials, which will be shared across our social media platforms, reaching roughly 30K potential visitors in the weeks leading up to the festival.
We’re genuinely blown away by the interest we’ve received from food trucks like yours. Your willingness to be part of this event means the world to us. We’re planning to feature a total of 5-6 food trucks, carefully selected to offer a diverse range of foods.
If this sounds like a great fit for you, we’d love for you to fill out the application below, along with your suggested bid for the vendor space. We’ll be reviewing all applications by Thursday and aim to get back to you no later than end of day on Friday, October 13, 2023, with our decision. If you are selected, please be prepared to pay your suggested bid no later than October 14, 2023.
Looking forward to potentially having you on board for what promises to be an incredible festival!
Please note that neither wifi or power will be available to food trucks. Feel free to reach out to the Utah Pagan Market with questions at 801-214-8482
This Food Truck Vendor Agreement (“Agreement”) is entered into on date that applicant submitted application between Utah Pagan Market, hereinafter referred to as the “Event Organizer,” and Applicant, hereinafter referred to as the “Vendor.”
Event Details:
Event Name: Samhain Festival 2023
Date: October 29 2023
Location: Evermore Park
Time: 12pm – 7pm
1. Vendor Responsibilities:
1.1 Compliance with Utah Laws: The Vendor agrees to abide by all relevant laws and regulations of the state of Utah pertaining to food service operations, including but not limited to health and safety standards, licensing, and zoning regulations.
1.2 Permits and Licenses: The Vendor is responsible for obtaining and maintaining all necessary permits, licenses, and certifications required by the Utah Department of Health and any other relevant authorities.
1.3 Insurance: The Vendor agrees to and shall carry liability insurance coverage.
1.4 Health and Safety Standards: The Vendor agrees to maintain high standards of cleanliness, sanitation, and food safety in accordance with Utah health regulations.
2. Fees and Payments:
2.1 Vendor Fee: The Vendor shall pay a vendor fee of [Vendor’s Proclaimed Bid] no later than October 14 2023. This fee covers the cost of the vendor space.
3. Set-Up and Breakdown:
3.1 Set-Up Time: The Vendor may set up their food truck no earlier than 10am on the day of the event.
3.2 Breakdown Time: The Vendor must begin breakdown no later than 6:30pm on the day of the event.
4. Clean-Up:
4.1 Vendor Area: The Vendor is responsible for cleaning their designated area before departure. All waste and trash must be properly disposed of in designated receptacles.
5. Indemnification and Liability:
5.1 Indemnification: The Vendor agrees to indemnify and hold harmless the Event Organizer from any claims, liabilities, damages, or expenses arising out of the Vendor’s participation in the event.
5.2 Limitation of Liability: The Event Organizer shall not be held liable for any damages, losses, or injuries incurred by the Vendor or their employees, customers, or any third parties.
6. Termination:
6.1 Breach of Agreement: Either party may terminate this Agreement in the event of a material breach by the other party.
7. Miscellaneous:
7.1 Entire Agreement: This Agreement contains the entire understanding between the parties and supersedes all prior agreements and understandings.
7.2 Amendments: Any amendments to this Agreement must be made in writing and signed by both parties.
8. Governing Law:
This Agreement shall be governed by and construed in accordance with the laws of the state of Utah.